Seed to cup · Stage 01 · Source
GREEN COFFEE INVENTORY SOFTWARE & BUYING
Your green, depleted by your actual roasts.
No spreadsheet reconciliation, no mystery bags at the back of the rack. Every roast decrements the lot it drew from — so on-hand is always real — and Droptime tells you when to buy based on how fast you actually roast and how long your suppliers actually take.
1:1
Roast logged = lot depleted
Lead-time
Aware buying alerts
Per-lot
Landed cost & shrinkage
Slack
Sorted buying dashboard
HOW IT WORKS
From bags on a rack to a live picture
Depletion that happens by itself
Log a 40 lb charge and the right lot drops by exactly 40 lbs, in one atomic transaction. Blends fan out proportionally across their component lots. Spillage, samples, and recounts post as explicit ledger entries with a reason — so your inventory history is an audit trail, not a guess.
- Append-only inventory ledger: every movement, with a reason
- FIFO across open lots by default, overridable per roast
- Negative-on-hand flagged with a reconcile prompt — record meets reality
Ledger
−40.0 lb · Colombia Huila — Andrés Ruiz (lot HU-24-03) · roast #148 · 212.5 lb remaining
Run-out forecasts that know your suppliers
A depletion date from a naive divide is worthless if the replacement takes six weeks to land. Droptime projects run-out from your trailing production velocity and upcoming orders, then subtracts the lead time it has learned from your actual supplier history — and tells you when to buy, in plain language.
- “You’ll run out of the Colombian in ~3 weeks. Your last two Colombian replacements took 6+ weeks to land — you should be buying now.”
- Confidence bands, not false precision
- Origin-level defaults when supplier history is thin — labeled as estimates
Buying alert
Ethiopia Guji (lot GJ-24-01): ~19 days of green left, learned lead time 41 days. Slack: −22 days. Buy now.
A buying dashboard sorted by real urgency
Everything trending toward run-out, ranked by slack — days-until-empty minus expected lead time — so the thing that actually needs ordering today is at the top. Purchase orders close the loop: receiving one creates the lot, rolls up its landed cost, and teaches Droptime that supplier’s real lead time.
- POs with expected coffees, weights, costs, and landing dates
- Open-PO weight counts as incoming in your run-out slack
- Importer offer lists captured as candidate coffees for blends and buying
On receiving a PO
Lot created · landed cost $4.86/lb (FOB + freight + duty) · supplier lead time updated: 38 → 41 days
MORE IN THIS MODULE
Built for how green actually behaves
Landed cost, rolled up
FOB, freight, duties, broker fees — rolled to a true per-lb landed cost that feeds blend costing and margin questions.
Shrinkage & yield tracking
Rolling weight-loss % per coffee and lot. “This lot is losing 17.5% — two points over your Colombia average” is a flag, not a surprise.
Lot-level identity
Origin, producer, process, certifications, moisture at intake, cupping score — and coffees that span successive lots for continuity.
Learned lead times
Every received PO back-fills the realized order-to-landing gap per supplier and origin, sharpening the next forecast.
Offer lists in one place
Paste or import importer spot lists as structured candidates — with prices and cupping notes — ready when a lot runs low.
Yield forecasting
“This 132 lb lot yields ~112 lbs roasted at your 15% average” — green-on-hand and roasted-out, kept separate and both correct.
FAQ
Fair questions
Only the exceptions. Roasts deplete lots automatically from charge weights, receiving a PO creates lots automatically, and blends fan out across components automatically. Manual entries exist for the physical world — spillage, samples, recounts — and each posts to the ledger with a reason.
The consumption model weights recent weeks more heavily and folds in known upcoming wholesale and subscription demand from production planning, so a holiday ramp shows up in the forecast before it shows up as an empty shelf.
Depletion is FIFO by default — oldest lot first — and you can override the lot on any roast. Run-out forecasting reasons at the coffee level across successive lots, so continuity questions get the full picture.
When a lot is running out, the blend-transition planner ranks replacement candidates from your other lots on hand and your captured importer offer lists. If nothing viable exists, it says so and points you at purchasing rather than pretending.
Green inventory starts on the Free plan — up to 5 active lots, so you can see run-out forecasts on your real coffee. Roastery ($149/mo) and Roastery Pro ($349/mo) remove the ceiling and add buying intelligence.
Stop counting bags on Sunday nights.
The demo roastery has live lots, learned lead times, and a buying dashboard mid-decision. See what your rack would look like.